Business file-sharing tools offer convenience and flexibility to the enterprise. They also help save time and improve the work efficiency of employees. So, if you want to speed up your tasks and facilitate better collaboration, it is best to invest in file-sharing tools. 

There are various trusted file-sharing tools available in the market that one can use for file exchange and cloud storage. But, choosing the right one can be a daunting task for many organizations. Hence, we have shortlisted the two popular file-sharing platforms and compared them to make it easier for you to make a quick choice.

Files.com, on the one hand, is the most common file-sharing tool used by B2B platforms to perform business-critical transfers. OneDrive for Business, on the other hand, helps in quick file exchange, scanning documents, and helps to simplify day-to-day activities. Both tools offer secure data storage, permission access, and quick file transfer, but differ in many other areas.

Check out their features, pros, and cons to decide which one suits your business requirements. Also, compare the different pricing plans supported by each business file-sharing tool.

Files.com Product Highlights

Files.com is a cloud-based file storage and sharing platform used by B2B organizations to transfer business-critical files. The platform allows employees to store small or large files in the cloud securely. You do not require installing any server as it stores all data in the cloud. 

Key Features:

• FTP/SFTP Support: Files.com uses FTP and SFTP protocols by default to securely exchange files with external parties. It provides better security at each step and ensures that the files remain safe at all times.
• Quick File Transfers: Whether you want to upload huge files or in bulk, the platform allows users to make quick transfers securely. The easy-to-use web interface allows users to quickly upload and download large files.
• File Sharing: Files.com allows users to share single or bulk files among team members securely. Users can also generate a unique secure link with an expiration date for security purposes. The generated link can be forwarded to the recipient using email, chat, and other messaging options. 
• Supports API and SDKs: The Rest API support allows users to develop automation or workflow for file logistics, as well as build custom applications via programming languages.
• User Management and Authentication: Files.com offers granular permission controls, flexible access, single sign-on, two-factor authentication, and other features that help in user management and secure file transfers.
• File Monitoring: Another feature supported by the platform that helps users keep track of every activity related to stored files. In case, a user accidentally deletes a file, you can recover it from the trash menu.

The platform is highly secure and offers single sign-on, two-factor authentication, FTP/SFTP protocol support, and more. It also offers Rest API support and multiple integration patterns. Using Files.com, you can create, share, and store files. It also supports collaboration with team members.

Files.com supports Windows, Mac, Linux operating systems, and Android devices except for on-premises and Chromebook. It is a trustworthy business file-sharing tool that also provides granular permission controls, reporting, and monitoring features.  

Michelin, PBS, The New York Times, and more than 6000 businesses trust files.com

Pricing

	Starter	Power	Premier
Minimum User Commitment	5	Minimums Apply	Minimums Apply
Monthly Usage Included	1 TB	5 TB	10 TB
Daily API Request Limit	50,000	250,000	2,000,000

There are three pricing plans available for Files.com users. The cheapest one is the starter package with monthly usage of 1 TB. It allows only five users to access and transfer files and shares the daily API request limit of 50000. The package includes SSL security assessment, inbound FTP and SFTP connections, and more features for better security. It also supports Rest APIs.

The Power Package is a bit more expensive than the starter package and includes all its features. The daily API request limit is 250,000 for this package and offers a monthly usage of 5 TB with minimum user commitments. It also includes GPG encryption, webhook support, and permission controls.

Lastly, there is the premier package which is costly for most users and includes a daily API request limit of 2,000,000. It includes features of the Power package plus SSO, access to beta features, and more. The monthly usage is 10 TB for this package.

For exact quotes, contact the sales team.

Use Cases

GRUBHUB, a popular American food ordering, and delivery platform trust Files.com. The leading company uses the platform to deliver a seamless and automatic experience for the customers. It not only helps save time but also enhances collaboration, and enables employees to store large files and data securely in a safe place.

OneDrive for Business Product Highlights

OneDrive for Business is a cloud-based file storage and sharing tool provided by Microsoft. It allows users to easily store files on the cloud and access them via computer, tablet, or mobile devices conveniently and quickly. Business employees can further share and collaborate on all files from any location. 

Key Features

• File Storage: The platform offers a storage capacity of 1 TB by default. But, users can increase it up to 5 TB per user via third-party integrations.
• Quick File Sharing: Each file stored in the OneDrive for Business is private and encrypted. However, you can make them public while sharing them with partners outside the organization.
• Content Synchronization: Another feature of why most organizations choose OneDrive for Business is it is easy to sync content with devices and local computers.
• Document Scanning: The platform organizes all your paperwork, runs scans, and licenses them directly to OneDrive Personal Vault for security purposes. Using OneDrive for Business, you can scan all your receipts, documents, whiteboards, and ID cards in bulk.
• Advanced Security Features: The platform ensures that your data always remains protected and thus provides data encryption, access security rights, and other protection features. It also provides real-time reports and updates immediately if it notices an attack. Further, it helps maintain proper backup and offers a quick recovery solution in case of accidental deletion.
• Better Team Collaboration: The platform is easy to use and allows team members to work better and smoothly. It also allows users to grant expiring access and generate shareable links.
• Easy to Access: Users can create, edit, share, or access files from any location or device at any time of the day with OneDrive for Business. Each time a user makes changes to the file, it will sync automatically with other devices.

OneDrive for Business offers better visibility and controls for security. Users can also share and work together in real-time using Excel, Word, and other Microsoft tools across the web or mobile devices. If a particular user with proper access adds or deletes a file, the changes will be automatically made across all synced devices. 

Additionally, using OneDrive for Business, you can simplify your day-to-day activities, quickly scan work receipts, capture whiteboards, view, edit, or share files with a single click. 

A recipient does not need to sign up or register to access the shared files. The sender will provide a link via email or may use other message services to transfer files. All you need to do is visit the link and download the file to access it. The sender can also add an expiration date on file links for security purposes. As a result, the link will be active only for the specified time.

Another feature that makes OneDrive for Business better than other business file-sharing tools is it allows users to access files even when they are offline. For security, it ensures that all your stored or shared files are encrypted with SSL. Further, you can create a proper backup and recover files from accidental deletes.

Many high-profile companies like Accenture, DBS, ECOLAB, Cummins, Nestle, Shire, etc. use OneDrive for Business.

Pricing

OneDrive for Business is available in four packages for its customers – Plan 1, Plan 2, and Microsoft 365 Business Premium.

The OneDrive for Business (Plan 1) starts at $5.00 per user per month with 1 TB per user cloud storage. Further, it offers syncing local copies of files, browser-based experience, FastTrack deployments, web support, and 24/7 phone support. 

The OneDrive for Business (Plan 2), on the other hand, starts at $10.00 per user per month with unlimited individual cloud storage. It includes all the features of OneDrive for Business (Plan 1) plus advanced data loss prevention and security options.

The Microsoft 365 Business Premium plan starts at $12.50 per user per month with 1 TB per user cloud storage. It supports office applications, custom email domain addresses, access to run unlimited HD video conferencing meetings for up to 250 users, collaboration across departments, FastTrack deployments, web support, 24/7 phone support, business-class email hosting, and more.

For more details on their features, contact the sales team.

Use Cases

Wimbledon High School teachers use OneDrive for Business to innovate in the classroom while maintaining consistency of experience. It not only helps in making teaching and learning easier but also simplifies storage and allows students to easily access learning materials from different locations.

Files.com vs OneDrive for Business – Key Differences

Parameters	Files.com	OneDrive for Business
Purpose	For business-critical file transfer and exchange.	For simplifying day-to-day activities, scanning documents, and quick file exchange
Supported Platforms	Supports Windows, Mac, Linux operating systems and, Android devices except for on-premises and Chromebook	Supports Windows and Mac operating systems, and can be deployed on-premises
Security	Multi-factor authentication and 256-bit AES encryption for stored files	Data encryption, access security rights, Multi-factor authentication, and more.
Storage Options	Allows users to store up to 100GB of files freely	Offers a storage capacity of 1 TB by default
Covered Services	Offers File Transfer, Storage, and Collaboration	Offers File Transfer, Storage, Collaboration, Content Synchronization, and Document Scanning
Customer Support	Offers live support with access to proper documentation and videos	24/7 Phone and Web Support
Companies that trust	Michelin, PBS, The New York Times, and more than 6000 businesses trust files.com	Accenture, DBS, ECOLAB, Cummins, Nestle, Shire, etc trust OneDrive for Business

Conclusion

Today, sharing files has become easier for many users. There are N number of file-sharing tools you can choose from to make quick transfers. But, one must always look for the secure one, that offers better storage and facilitates smooth collaborations. Be it small files or huge ones, it must support quick uploads and downloads.

In this post, we have discussed the two popular and trusted business file-sharing tools – Files.com and OneDrive for Business. Each one of them is unique in its way and offers a secure file exchange.

The New York Times, PBS, and many other high-profile companies trust Files.com. Similarly, ECOLAB, Cummins, Nestle, and Shire are a few top companies that rely on OneDrive for Business for quick transfers and cloud storage.

Above we have listed their features, benefits, and drawbacks that will make it easier for you to choose between the two.

Files.com premium versions support webhooks, GPG encryption, access to beta features, and more. OneDrive for Business, on the other hand, allows users to run unlimited HD video conferencing meetings, FastTrack deployments, business-class email hosting, and more.

Files.com, the file-sharing tool, offers storing sharing and collaboration. Whereas, OneDrive for Business also includes document scanning and content synchronization apart from cloud storage, transfer, and collaboration.

Compare each one and then make a call for your organization based on the budget and business requirements.